Shared Drive - Allow External Access

Owned by Joseph Cimino
Last updated: Mar 19, 2020
2 min read

What’s this for?

This article will show you how to enable link sharing in a shared drive to allow for external access (ie public or someone not a part of our organisation)

Pre-requisites

  • Be logged in with your school Google account - not your personal account

  • You are a member of a Shared Drive in Google Drive

Instructions

  1. On your computer, open a browser and go to drive.google.com

     

  2. On the left-hand side, click Shared Drives and enter into a drive that contains a document that you want to share externally

     

  3. Once you’ve found the file you want to share, right-click and select Share (image 1 below) or click the Share Person icon (image 2 below)

4. If you have the document open you can share it by clicking the Share button at the top right

 

Link Sharing

  1. Click Who has access

     

  2. At the top, click Link Sharing Off

3. When the next page opens, toggle where it says Link Sharing to on and select the checkbox that says Allow external access. Hit the COPY button and the link will now be copied to your clipboard

 

4. You will now be able to paste the link where you need it to go

 

 

 

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