Overview:
This document will outline how to schedule a Zoom meeting through Google calendar and how to share the link so that your students can get access to the meeting.
Open you Google calendar and browse to the day that you would like to create the zoom meeting. This doesn’t need to be the actual time/date that the meeting is occurring on as you can start the meeting at any time. This is just to allow you to pre-load a link for students to access when joining your lesson.
Click on the date that you would like the meeting to occur. A box will pop up with areas to edit to create your event as shown below.
Add in a name for your meeting in area A shown above.
If you would like to set a time in area B you can but this is not necessary.
Please DO NOT click the “Make it a zoom meeting” (C) as clicking this button does not allow you to set a password for your meeting. This means that anyone can join your meeting as long as they have the meeting code.
Click the more options button (D) to open up the window shown below.
Button (“F” Shown below) allows you to set whether the event is recurring, so you could set a specific time for you event such as Monday at 9 and always run your Zoom for your Maths students then for example, meaning you wouldn’t have to change the meeting code or password for students.
Clicking (E) will allow you to set a password for your meeting by opening a window shown below
Note: We recommend setting a strong password such as the one shown below to keep your meetings secure from external participants.
Click continue
Once you have done this the data shown below will appear in your google calendar event, copy it and click save on your event.
11. Go to your lesson plan and paste this information so that students can join your meetings.